Email is the fastest way to keep users connected. As more and more users become associated with email, the number of PST files is also increasing. The expansion of Internet users has also increased threats in the form of various malware, viruses, server crashes and more. The question now is how to protect these PST data files from threats. An easy way is to split a large PST file into smaller parts that the system can manage. This article discusses various ways to split large PST file into smaller parts.
But before sharing these methods, let’s talk about the problems faced by large PST files.
Since various versions of Microsoft Outlook support PST files of different sizes, many users around the world want to split Outlook PST into smaller parts to meet their business needs. Users want to split large size PST files into smaller parts like 2 GB, 5 GB, 10 GB because small PST files can work smoothly in Microsoft Outlook version.
Why is it Necessary to Divide Outlook PST into Smaller Parts?
Due to various issues, users need to split PST files whose file size exceeds the maximum size limit. Before moving on to the strategy of how to split Outlook PST file, please understand the reasons below.
- PST file data becomes inaccessible.
- MS Outlook performance drops.
- Due to the large size of the PST file, there may be a serious risk of data loss.
- Large PST files can suffer from corruption or corruption issues.
Method 1# Split Large PST File into Smaller Parts Using Import and Export Option
Follow the steps as described below and break large PST data into multiple PST files
- Open your Microsoft Outlook
- Go to the File tab, click Account Settings, and then click Account Settings again from the drop-down menu
- Click the Add button on the Data Files tab
- Enter a file name and save as Outlook Data File (.pst) and click OK
- The new PST file has been created successfully
- Now, click File >> Open and Import >> Import/Export again
- From the Import and Export Wizard, choose the Export to a file option and hit Next
- In the Export to File window, click the Outlook Data File (.pst) option and click Next
- Select the folder to export from and check the Include subfolders option
- Browse to select a PST file and select the Do not export duplicates check box. Click Finish
- You can set a password for the exported PST file or just cancel it if necessary
Method 2# Split Large PST Files Using Archive Option
The archive option is only available in Outlook 2016, 2013, 2010 and 2007. So if you use one of these, you can easily follow the listed steps and split the large PST file into multiple parts.
- First, Launch MS Outlook
- Select Information”, then go to “Tools” and finally “Clean up old projects“
- Select the folder to archive, After this, select a date and click Browse. Click OK after this and save the file to your desired location
Limitations to Split PST Files Using Manual Techniques
The above methods to manually split large PST files have different restrictions for Microsoft Outlook users.
- This process is time consuming and takes a long time to run.
- The security and integrity of the data are not guaranteed.
- The possibility of data loss is high.
- You cannot blindly trust these techniques to split PST files.
- Qualified technical experience required
Method 3# Automatic Solution to Split Large PST File into Smaller Parts
Manual techniques to split large PST files can work effectively, but using this method can also lead to corruption and error issues. However, if you are looking for a quick solution to split PST files without having Outlook installed on your system, then an automated tool is the way to go. Even its user interface is so simple that novice users can easily get started. There are many tools available in the market but one belief recommended by IT experts is PST Splitter Tool.
Divide Outlook PST into Smaller Parts – Working Steps
Follow a few simple steps to complete the process without running into any issues:
- Download and Run the Software on your Windows machine
- Add the PST file/folder and browse to the desired destination path
- Now, select your desired split option (Split by Size, Folder, Date, Year, Email ID and Category).
- After selection of options (for example, Split by size), specify the size
- Finally, complete the PST file splitting process.
Ending Lines
In this blog, we discuss how to split large PST file into smaller parts. This is one of the most popular processes among users. The above tools are available to all users who want a simple, easy, fast and reliable solution. This application can be used easily without any problem.
Manual solutions are time consuming and tedious. Also worry about data loss. Therefore, it is better to use software to solve this problem. Follow the steps above to complete the process without encountering any issues.