Organising your paperwork is a continuous process which has to be carried out regularly. While it may seem a rather easy task, it is in fact very strenuous and time consuming if ignored for a long time. The first step in organizing is to start with decluttering of your paperwork. However, decluttering your office or home desk from piles of paperwork can be very therapeutic as it is in many ways similar to decluttering your mind. In order to declutter and organize, you need to invest in good quality and compact file organiser. Here are some steps which might help in finally organising your paperwork:
Organise your paperwork in 3 stages:
The first stage in organising your paperwork should be to sort your papers in three different groups.
To get rid of:
The container or a trash bin for the papers you want to get rid of should be the biggest as usually more than 60% of paperwork accumulated over time is the one carelessly thrown at the desk that you have consoled yourself by saying you will deal with later.
To shred:
The second container should be assigned to any document or paperwork regarding transactions or receipts which contain your personal or sensitive information that is not required anymore and you do not want anyone to know of. Such a pile should be put in a separate container to be shredded later. If you have years worth of clutter to sort through, it is better to get a shredding machine of your own but if its less enough, you can take it with you to any place where a shredding machine is available. It is important, however, that you do it yourself and remain attentive while doing it.
To Keep
The last container should be assigned for the stuff you want to keep. Usually, it is the smallest pile of all three. Here, you have to keep in mind what you really need to keep i.e. your personal documents that have information regarding your bank accounts, visas, property etc., stuff you thing you want to keep but do not really need to i.e. can be an old certificate for a rally race you won in middle school. Such things might tempt you to keep them because of your sentimental attachment to them but really just contribute in piled up desks. After you have divided the whole mess into these three categories, it is time to
To File:
After shredding and/or throwing away the rest of the two piles, you are left with the ‘to keeps’. This category consists of two major sub categories: documents related to your personal life that need to be kept safe and documents that you require at present at office and/or academia. In order to keep them safe as well as accessible, you need to invest in good quality file folders that are durable and help you catalog and organize your paperwork. A document organiser is best suited for personal documents while a file folder organizer works best for the files that you are still working on and require quick access to. The best quality file folders can be found at dynuiq.co.uk where you can find portable, easy to use, multipurpose organizing folders. They are designed to help in organizing by colourful tags for easy identification and categorizing of documents. The wide range of file folders keep your documents neat and organized.
