Office 365 platform is one of the most sought SaaS in the current technological era. User working in a corporate environment receives lots of emails in their daily routine. These emails contain essential information that plays a role in the company’s decision-making.
However, these emails get collected in the user mailboxes and reserve lots of space as all users might have aware that Office 365 comes with the subscription cost that allows users to store only a certain amount of data.
If that gets exceeded, the user either needs to upgrade their subscription or move their data. So if you are facing the same, then the best to get rid of it is to export Office 365 mailbox to PST file format. The user will get multiple advantages by saving them into a PST file. In this blog, we will discuss the solution to export the Office 365 data and some more reasons behind it.
Situations Which Lead to Transfer Office 365 data locally:
We have given you a glimpse of some basic reasons behind the motto to backup Office 365 mailbox to PST file format. Now we will be providing some more reasons, which are listed below:
- Office 365 provides users access to their data in the presence of the Internet, but when there is no network, the user cannot check their data.
- Saving Office 365 data locally helps to transfer the data to the different organization departments for multiple purposes.
- Office 365 user account login in multiple systems can put the data at risk. Users should backup Microsoft 365 emails locally, which can help them to avoid data loss situations.
- When the cloud server is on downtime, the user is unable to access their data, but having Office 365 backup locally can help them move out from that situation.
- Due to the increase in cyber threats, the risk of losing Office 365 data is bigger.
We try to cover the most common reasons why Office 365 users should look to back up their data. Now the question comes of how to export Office 365 mailbox to PST. The answer to this question is more straightforward, but the solution to deal with this is a bit tricky. In the next section of the blog, we will list some of the solutions to deal with it.
How to Perform Office 365 export mailbox to PST Procedures?
Office 365 provides one such utility to backup the data of Office 365. One such native method is an e-Discovery option which will export Office 365 mailbox to PST file. However, this method is time-consuming as we are living in a fast pace environment, so we will not recommend users to go for it.
In addition, other reasons make neglecting manual backup solutions easier. Some of them are listed below:
- Sometimes due to backup of the bulk Office 365, this method will fail or end up with an error.
- This native utility doesn’t allow setting a password on the resultant PST file.
- Consumes more time and involves multiple lengthy steps to complete the backup job.
- A single mistake during the process can lead to the loss of data.
There are various other reasons which make this method not favorable. Now we will look at better ways to backup Office 365 mailbox to PST without any limitations.
Prominent Method to Export Office 365 Mailboxes into PST file:
Due to the drawbacks of the e-Discovery method, the need for third-party software creates. One solution, i.e., the Shoviv Office 365 backup tool, helps users take their Office 365 email backup into PST file format.
Check out some of its advanced functionalities:-
- Using the software, users can create Office 365 backup in several file formats like MHT, MSG, EML, and more.
- The tool allows scheduling the task to periodically export Office 365 mailbox to PST. Users can create backup Daily, Weekly, and Monthly.
- Users can also select the desired data and selectively backup those while making sure to remove any duplicate data.
- Incremental backup is one of the essential features of this software. This feature will ensure to also backup of those data/emails the user receives from the time of initiating the backup task until the completion.
- This software also allows restoring the PST files into the user’s Office 365 account.
This utility also comes with the demo version; users can use them to test the software performance. Users can backup and restore the first 50 items per folder using the demo version.
Wrapping Up:
We have talked about certain situations which necessitate users to back up their data of Office 365 account. It is better to take precautions rather than wait for some problem. In this technical write-up, we have also discussed the way to export Microsoft 365 mailbox to PST file format. In the end, we only like to tell you that going to the shorter and safest path will help you to achieve your target quickly. However, the user can decide on their own which way to go